One question I have been asked a few times recently by friends, is how can they move all of their existing emails and contacts from their Yahoo! email address over to a Gmail account. Well, luckily the process is quite straight forward thanks to the way Gmail allows you to easily add other POP3 email accounts that you own, meaning that you can easily move the emails over. Yahoo! also make the exporting of your Contacts straight forward as well.
In this tutorial I will show you how you can easily move your Yahoo! contacts and emails over to Gmail. In total this should only take you a few minutes to complete. For the purposes of this tutorial I will be exporting my Yahoo emails over to a dummy Gmail account, and have included screenshots to help. Firstly, lets start with the mails, and then move on to the contacts:
Moving Yahoo! emails over to Gmail
Firstly, sign in to your Gmail account and go to your Settings area.
When in the Settings area, select the Accounts tab at the top and click on Add a POP3 mail account you own
In the next window you will be asked to enter the email address for the Yahoo! account that you want to transfer the emails over from. Simply enter the email address and hit Next Step.
Next just enter the password for your Yahoo! email account. You can leave the rest alone as the defaults are good enough. Then click on Add Account. If you want to keep a copy of the original email in your Yahoo! inbox, then check the box next to, Leave a copy of retrieved message on the server. otherwise the emails will be removed from Yahoo! completely and moved to Gmail. You may also wish to check the box next to, Label incoming messages: *************@yahoo.co.uk, so that you can easily find emails that were from the Yahoo! account.
Please note that my POP Server is pop.mail.yahoo.com in the screenshot below even though my Yahoo email address is actually a .co.uk. The reason that I changed the POP Server details is because Yahoo! is having server issues at the moment, meaning that for the past couple of days my other Gmail account has been unable to check the Yahoo! servers. Changing it to .com is a workaround that worked for me. If you need to also change the default Yahoo! POP Server that it gives you, then simply select the Other option from the drop down arrow and enter in manually as shown in the screenshot above.
In the next window, you are given two options. The first will allow you to send emails from your Gmail account as your Yahoo account, and the other option is No. As I won’t be using Yahoo! email again (if you are wanting to permanently move from Yahoo! to Gmail use this option) I selected No. If you change your mind though, you can change this later.
When I did this before I was asked to verify this with Yahoo and enter a verification code in an extra step. However, I guess that Yahoo may have made some changes since then that no longer require you to do this.
Your emails should now start to be imported to your Gmail account.
Next, lets move your Yahoo! contacts over to Gmail.
Open up your Yahoo! email again (you may already have it open) and select the Contacts icon which you will find on the left hand side
Now you can select which contacts you would like to export to Gmail by checking each box individually next to the contact’s name. As you can see in my screenshot below, I selected them all instead by check the Select All box, as indicated by the number 1. Next click on Actions, which will give you some options. In the drop down menu, select Export.
After you hit Export, you will be given some options on how you want to have the Contacts list Exported. Gmail and Outlook can’t import multiple .vcf files (Virtual Contact File or vCard) at once, so has to be done one by one. The Exporting options in Yahoo! can create a single .vcf file that contains all of your contacts in one file, so choose vCard Single File, and hit Export
Please note that if you have multiple .vcf files and would like to be able to merge them into one single .vcf file, then see my tutorial on how to do that here. (Windows)
Once you hit Export, you will have to prove that you are not a robot (security reasons) by entering the fairly easy to read CAPTCHA. Once you have entered it correctly, hit Export Now. It will then create and download the contacts file to your default location. If you are visually impaired or simply can’t read the squiggly letters and numbers of the CAPTCHA image, you can get the CAPTCHA read out to you by selecting Audio Code.
As you can see, it will create a file for you called yahoo_ab.vcf. Keep this file in an easy to find place, like your desktop so it’s ready to import into Gmail.
Now we have the required Contacts file, (.vcf) we just have to import it into Gmail. Open up your Gmail and select the drop down arrow next to the word Gmail over at the top left hand side. When you click this, you will see Contacts in the list. Select this to go to your Contacts area.
Now select the More tab at the top and then choose Import from the drop down options.
Now Gmail will ask you to locate your Contacts (the .vcf file that you exported from Yahoo! earlier) by clicking the Choose File button
Select the yahoo_ab.vcf file and hit Open.
Now the file has been located, simply hit Import to complete the process.
Done. You should now have all of your Yahoo! contacts successfully imported into your Gmail account.
If you want to check to see if you have any duplicate entries. (this can occur over time, or if you already had some contacts in your Gmail account prior to the import) To do this, select the Select All box again which will select all of the contacts for Gmail. Now select More at the top, and then Find & merge duplicates.
If it finds duplicate entries, it will inform you. Simply check the entries that you would like to merge (by default they will all be checked) and hit Merge
That’s it. Hope this has helped.